The office of the County
Recorder was created by the first legislative assembly of the Territory of Iowa
in 1839.
Much has changed since the creation of the County Recorder's
office and yet much remains the same. The Recorder collects real estate transfer
tax for the Department of Revenue, of which a portion stays in the county. The
County Recorder issues hunting and fishing licenses, registers and titles boats,
snowmobiles and ATV’s, conducts federal and state tax lien searches and spends
many hours making available numerous programs for the Department of Natural
Resources. The Recorder also collects use tax for the Department of Revenue and
works closely with the Secretary of State’s office on Uniform Commercial Codes
(UCC) and corporate filings. On July 1, 1997 the Recorder’s Office took over
vital records from the Clerk of Courts. The Recorder’s Office now issue all
marriage licenses, register birth, death and marriage certificates, certify
vital records for birth, death and marriages, and is an agent to assist in
completing and mailing applications for passports.
The Recorder now records or retains on file, a wide variety of important
documents such as deeds, mortgages, contracts, condemnations, easements, federal
and state tax liens, surveys, trade names, UCC filings, Article of
Incorporations, military service records, as well as numerous other valuable
documents. The Recorder’s duties are defined by state statues and established by
state agencies through administrative actions. Below are listed specific duties
of the Marion County, Iowa Recorders office:
Lands and Records Management
 Deeds
Contracts
Mortgages
Assignments, Releases
Federal and
State Tax Liens
Affidavits
Plats &
Surveys
Section
Corner Certificates
Military
Service Records
Easements
Condemnations
Trade Names
Leases
28E &
Drainage Agreements
Bills of
Sale
Articles of
Incorporation
Financing
Statements
Other
Numerous Documents
Vital Records
Issues
Marriage Licenses
Registers
Birth, Death & Marriage Certificates
Certifies
Vital Records
Licenses - Registrations - Applications
Boat
Registrations/Titles/Liens
Snowmobile
Registrations/Titles/Liens
ATV
and/or OTV Registrations
Hunting and
Fishing Licenses
Fur
Harvester Licenses
Habitat,
Duck and Trout Stamps
Deer and
Wild Turkey Applications
Landowner/Tenant Gun & Archery Permits
Passports
As agents, recorders/registrars assist in completing and mailing applications
for passports.
Other Responsibilities
Collects
real estate transfer tax on conveyances of property, a portion which is retained
in Marion County's general fund.
Performs
federal and state tax lien searches and will assist in the research of current records for the
public.
Collects
and reports auditor's fee on transfer of property.
Certifies
recorder's records.
Makes
records available for genealogy research.
Files
detailed reports monthly and annually to the county and to state agencies.
Click on the links below for more specific information
about the Recorders services.
Recorders Home Page
Military
Service Records Information
Real Estate Information
Land
Records and Iowa Land Record Website
Iowa Real
Estate Transfer Tax Calculator
License Registration Information
Fishing
and Hunting
Boat
ATV and
Snowmobiles
Vital Records Information
Marriage
Application
Birth,
Death and Marriage
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Office Holder Name:
Karen Schwanebeck
kschwanebeck@co.marion.ia.us
Address of
Recorder's office:
214 E Main St, Ste 8
Courthouse
Knoxville Iowa 50138
Hours Office is open:
Monday - Friday
8:00 A.M - 4:30 P.M.
Open through lunch hour
Phone Number:
(641) 828-2211
FAX Number:
(641) 828-3538
Employees in
Recorder's Office:
Administrative Assistant
Kathie Caylor
kcaylor@co.marion.ia.us
Recording Clerks
Fran Milledge
fmilledge@co.marion.ia.us
Naomi Agan
nagan@co.marion.ia.us
Recorder's Forms:
Downloadable forms
used in the Recorders office
Recorder's Links:
Iowa Land Records
Iowa Real Estate
Transfer Tax Calculator
Other Related Links:
Iowa DNR
Iowa Secretary of State
U.S. Passport Agency
State of Iowa Government
Iowa Legislature
General Assembly
Iowa Department of
Public Health
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